Privacy Policy
Effective Date: 1/1/2026
Protecting your privacy is important to us. Arctis Advisory, LLC (“Arctis,” “we,” “our,” or “us”) is committed to safeguarding the confidentiality and security of the information you provide to us and to using that information responsibly.
This Privacy Policy describes how we collect, use, share, and protect nonpublic personal information in connection with our advisory and insurance‑related services.
1. Scope and Applicability
This Privacy Policy applies to Arctis Advisory, LLC and governs information collected from clients, prospective clients, and website visitors in connection with our advisory, consulting, and insurance‑related services.
2. Information We Collect
We may collect nonpublic personal information about you from the following sources:
- Information you provide directly to us on applications, engagement agreements, questionnaires, or other forms;
- Information regarding your transactions with us and the products or services you obtain through us;
- Information received from third parties as necessary to evaluate, implement, or administer services you have requested, including insurance carriers, administrators, or professional service providers;
- Information obtained in connection with compliance, legal, or regulatory obligations.
3. Use of Information
We use nonpublic personal information solely for legitimate business purposes, including:
- Providing advisory, consulting, and insurance‑related analysis and services;
- Evaluating, implementing, and administering client engagements;
- Communicating with you regarding services, disclosures, or required notices;
- Complying with applicable legal, regulatory, and professional obligations.
4. Disclosure of Information
We do not sell, rent, or share nonpublic personal information for marketing purposes.
We may disclose nonpublic personal information only as permitted by law and only to the extent necessary to service your engagement, including disclosures to:
- Insurance companies and product sponsors for the purpose of evaluating, implementing, or administering insurance‑related arrangements you have authorized;
- Third‑party administrators, record‑keeping firms, or technology providers engaged to support plan administration, reporting, or document management;
- Professional advisors such as attorneys, accountants, actuaries, or compliance consultants acting on our behalf;
- Regulatory or law‑enforcement authorities, as required by law.
Where information is shared with third parties, we require contractual or professional safeguards that restrict the use of such information and require confidentiality consistent with applicable law.
5. Protection of Information
We maintain physical, electronic, and procedural safeguards designed to protect nonpublic personal information from unauthorized access, use, or disclosure. Access to your information is limited to individuals who require such access to perform advisory, compliance, legal, or administrative functions.
6. Retention of Information
We retain nonpublic personal information for as long as necessary to fulfill the purposes for which it was collected, comply with legal and regulatory requirements, and maintain appropriate business records.
7. Website Information
Information submitted through our website is used solely to respond to inquiries, provide requested information, or support prospective or existing client relationships. Our website is intended for informational purposes only and does not constitute individualized legal, tax, or investment advice.
8. Changes to This Policy
We reserve the right to modify this Privacy Policy at any time. Any changes will be reflected by an updated effective date and posted on our website.
9. Contact Information
If you have questions regarding this Privacy Policy or our information practices, please contact:
Arctis Advisory, LLC
82 Wendell Avenue Suite 100, Pittsfield, MA 01201
info@arctisadvisory.com
(508) 972-8523
